Communication Guide

Overview

We recommend that school administrators use the following format when communicating the objectives of the My Voice Survey:

  • Introduce the purpose of the My Voice Survey to students, teachers, and parents by directing them to this website.
  • Discuss the process of administering surveys to teachers. (See Section IV of this Administrator’s Guidebook for more details regarding administrating surveys.)
  • After the survey has been administered, present results to educators and students at your school.

Checklist and Timeline:

Immediately
  • Register your school or district. The entire process takes approximately five minutes.
  • Spread the word.
    • Communicate with staff members in your school.
    • Share this Administrator’s Guidebook with the staff in your school.
One Month Before Administering the Survey
  • Contact staff and parents to tell them about your school’s upcoming participation in the survey(s). (See Appendix 3 for example email templates.)
One Week Before Administering the Survey
  • Contact staff and parents again to remind them about your school’s upcoming participation in the survey(s) and the procedures involved. (See Appendix 3 for example reminder email templates.)
After the Survey Administration Is Complete
  • Create customizable reports.
  • Share the results with your school.
  • Conduct focus groups to learn more about what the data is telling you. (See Appendix 2 of this Administrator’s Guidebook for instructions.)
  • Identify areas of success and those that need improvement. Celebrate the successes and create action plans to improve the identified areas of need.